Crisis Communications

  1. Does end of the global Swine Flu Pandemic mean we’re better prepared for next time?

    Published on Friday, August 13th, 2010

    The World Health Organization (WHO) earlier this week officially declared an end to the pandemic concerning the influenza H1N1 virus, popularly known as swine flu. 

    However WHO Director-General Margaret Chan recognised that here in New Zealand we’re still experiencing the effects of a second wave of H1N1.
    “In the post-pandemic period, localised outbreaks of different magnitude may show significant levels of H1N1 transmission. This is the situation we are observing right now in New Zealand,” Mrs Chan said.

    The outcome of this for some has been particularly tragic.  However, as recently reported in NZ Dr, this year’s weekly rate of flu consults is well down on last year.

    Communications before, during and after were to my mind a great example of how to get it right.  Unfortunately not everyone has seen it that way.  As the predicted apocalypse did not occur, many people say the whole thing was a money-making venture by pharmaceutical companies.  While these theories make for great headlines they also significantly diminish the genuine efforts of public health protection teams globally, who potentially saved hundreds of thousands of lives.

    We will never know how bad it could have been had the level of alarm not been raised.  After all only 450 people died in the UK compared to the predicted 65,000 which surely proves it all an unnecessary scaremongering exercise?  Shame on the health experts for saving some lives.  When dealing with statistics it is easy to forget that only one number matters to people – the one that affects them. 

    Closer to home our own public health protection specialists implemented a textbook case of how to effectively contain a highly contagious and potentially deadly disease.  You can read about it in the BMJ’s May 21st edition

    Dr Craig Thornley, Medical Officer of Health at Auckland Regional Public Health Service shared with us a brief overview (below) of the basics of the response in New Zealand which highlights the complexity behind some very simple messages.

    • The pandemic response in New Zealand had several partly-overlapping strategic phases, all of which had been previously laid out in the New Zealand Influenza Pandemic Action Plan.
    • The first phase was termed ‘keep it out’, and was about delaying introduction of the virus into New Zealand to give healthcare services time to mobilise their plans. This initially seemed critically important as reports were being received from Mexico that suggested that the illness had a high mortality.
    • We were concurrently running a ‘stamp it out’ phase: when people with swine flu were diagnosed in the community we launched a rapid response to “ring-fence” spread by distributing antivirals (mainly Tamiflu) to those they had been in contact with. Again, this strategy was also intended to try to delay spread.
    • We moved into the ‘manage it’ phase when it became clear that swine flu was widespread in the community. During this phase a range of groups mobilised to support those who were unwell to ensure that those with mild-to-moderate illness could be managed away from the hospitals; hospitals re-allocated capacity to deal with the increased workload, particularly in intensive care units (who experienced high demand with sick young people requiring very aggressive life support); public health units focused attention on outbreaks in residential institutions; and a variety of strategies were applied in primary care to help cope with the influx of swine flu patients.
    • Throughout each of these phases, there were intensive health education campaigns on ways to prevent flu spread, protective equipment was distributed to healthcare workers (the healthcare workforce being one of the most-exposed groups), and systems for testing and making treatment available were streamlined.
    • All of this was designed to “flatten the curve” to try to delay the peak of the outbreak, reduce the overall number of cases and spread the caseload across a period of time instead of having a massive early epidemic peak that could have jeopardised provision of healthcare and many other services. As the nature of the illness caused by swine flu became clearer, strategies were tailored around protecting those that were most vulnerable.

    Communicating risk so people take action to protect themselves appropriately is a tricky thing, and when people are protected from the risk it can be tempting for people to think the risk wasn’t there in the first place.  Unfortunately even one untimely death is one too many though. Best we not get complacent about the next infectious threat that comes our way.

  2. How you respond is a measure of your mettle

    Published on Friday, July 30th, 2010

    He didn’t get it then, and he doesn’t get it now. “Then” was when he fronted up to the affected communities, the media, and politicians over the Gulf oil spill disaster; and “he” is former BP chief Tony Hayward.

    It is almost beyond comprehension that he would say, when exiting the top job, “Life isn’t fair”.

    How could a person with the experience and credentials to lead Britain’s biggest industrial company think such a thing, let alone say it!  It’s apparent he’s been insulated all his life from the world where most of us live…because we all know life’s not always fair. That’s a given; it’s how you respond that is a measure of your mettle. 

    Yes, he did admit making mistakes, and stated that it (managing the disaster) had not been a great PR success (if he was honest he would’ve have admitted it was a disaster).  But patently he learned nothing from the grueling experience of the past 101 days; and he has absolutely no empathy for those who lost their lives on the rig and their grieving families, for people whose lives and dreams have been shattered by the spill, for the havoc wreaked on the environment.

    A primary rule of managing the media is: know what you are going to say. Did he? It’s hard to believe.

    No, life is not fair when a person like Tony Hayward can walk away with a £1 million lump sum, and a pension of £600,000 a year!

    I expect you agree, life’s just not fair.

  3. Lying as part of your strategy

    Published on Friday, July 9th, 2010

    Will we believe anything they say from now on? Possibly not. I’m talking about the Sea Shepherd organisation announcement publicly severing its relationship with the incarcerated Pete Bethune.

    No sooner had Bethune received what was widely regarded as a light two-year suspended sentence from the Japanese courts, than Sea Shepherd tells us that its statements about casting Bethune adrift were a “strategy”. Rather than being dumped, Bethune is coming home to a hero’s welcome and big party.

    The strategy was to tell a big fat lie. This from an organisation which from the Southern Ocean tells us nothing the Japanese whalers are saying is true.

    Sea Shepherd was out to fool the Japanese, and probably did.

    I have to question whether this was a good strategy.  Certainly it is not one I would be comfortable with, as I’m not sure I will ever believe what this organisation says again.

    What about the next Kiwi who finds him or herself in front of the Japanese court that has been humiliated by Sea Shepherd and Bethune.  They insist that good ole Pete knew nothing of this. Really?

  4. All associated with the BP oil spill are acting incomprehensibly

    Published on Friday, June 18th, 2010

    From a communication perspective, it’s impossible to make sense of what is taking place with the BP oil spill into the Gulf of Mexico.

    The BBC describes the issue as a ‘PR disaster’ for BP while international financial analysts talk about it undermining the competitive advantage of the world’s 5th largest company ‘into the foreseeable future’.

    It’s inconceivable that BP is not employing the best PR professionals in the business, so why on a daily basis are they staggering from one communications blunder to another? Why is there no belief BP has answers? Why the apparent indifference to its corporate reputation?

    For all his ‘tough talk’, President Obama is struggling. Political commentators from the left, middle and right are calling his performance inadequate and lacking leadership.

    Even American media is questioning why the American administration is not putting its national resources into working alongside BP to minimise the damage being done to people’s lives and the environment; why an administration that poured unlimited money into the American banking system during the financial meltdown is now insisting that it’s ‘BP’s problem to fix’.

    Perhaps it’s all about money. Remember, while Exxon was ordered to pay billions in compensation for the Exxon Valdez spill, American courts eventually capped the payout to $500,000 because ‘it was an accident’.

    Could it be that BP is gaming the US administration, with the lawyers running a strategy based around taking the heat on corporate reputation in the short term while preparing for the inevitable 15 to 20 years of litigation in the American courts as claimants try to get their hands on the $20 billion in the compensation fund.

    Given BP’s actions to date, it certainly hard to believe it’s the communications people that are in charge of strategy.
     
    As for President Obama, he may well be the ultimate loser if this adds to the belief that he is a talker rather than doer.

    Postscript. The Gulf of Mexico oil spill is not the world’s largest – not yet anyway. That dubious honour is vied for by the 1910 Lakeview Gusher (USA) and the 1991 Gulf War. To take the number one spot the BP spill needs to eclipse 9 to 11 billion barrels.

  5. Rewriting the crisis management template

    Published on Friday, April 30th, 2010

    Corporations not convinced of the role that social media can play in crisis or issues management communication need only study its role during the recent Iceland volcanic eruption to change their position totally.

    As you read this, the template for managing a crisis is being rewritten.

    In the recent airline crisis, experienced as a result of the Icelandic volcano eruption, twitter proved itself a frontline communication tool, sitting alongside the more traditional first responses such as call centres, hotlines and websites.

    According to Mashable, The Social Media Guide, the use of twitter during the crisis started as a self help tool among stranded travellers.

    Also immediately, airline communicators picked up on what was happening, and started to update flight status and provide service information on twitter through hashtags (devices for tracking specific topics). This initiative alone was credited with taking a significant level of pressure off call centres that were close to being overwhelmed.

    The more innovative airlines extended their initiatives down into their Facebook pages, providing general information and also engaging in one-on-one real-time conversations with customers, including seeking to re-book stranded passengers on alternative flights.

    Meanwhile, back on twitter the public started to lend a hand to stranded travellers – offering rides, places to stay and food.

    If you want a more detailed overview of social media’s role in the crisis please click here.

    The key learning to emerge from this for those involved in crisis management is the need to include in the management plan an important role for social media.

    A significant proportion of the public instinctively look to twitter and Facebook for information, and as communicators we need to reach out to our audiences, rather than require them to come to us.

  6. Polish authorities recover quickly from disaster to reaffirm control

    Published on Wednesday, April 14th, 2010

    The Polish administration has to be admired for getting its crisis management plan into action quickly following the tragic crash of the aeroplane carrying that country’s top political, civil and military leaders.

    It has reaffirmed steady hands remain on the tiller of State.

    The Acting President has appointed acting heads of institutions such as the National Bank, Chief of Security, and the heads of the air force, navy and land forces.

    It has moved to counter the ‘conspiracy theorists’ who are seeking to find the hand of Russian involvement in the tragedy by talking up the “emotional breakthrough” created by the “two nations grieving together”.

    And today it announced it was bringing forward the planned Presidential elections.

    News that Poland is to ‘review’ travel rules for senior officials is again a move by the administration to show it has matters ‘in hand’.
     
    However, for those of us who spend our lives in issues management planning the real question is: Why were so many travelling on the same aircraft in the first place?

    It is fundamental of disaster prevention to require people important to a country’s political and economic stability to be split into separate groups when travelling to the same event.

    What possessed Polish decision makers to ignore such a common sense requirement?

    Most large corporations have rules about senior executives travelling separately, and Coca-Cola has made the issue part of their corporate folk lore (you’ve heard the story, only a few executives know the secret formulae, and they are never allowed to travel on the same plane together).

    Human nature being what it is, there is often little enthusiasm for disaster planning. It often gets bumped to the back of the queue time after time while more pressing issues are dealt with.

    Perhaps the Polish tragedy will be a timely reminder to those in decision making roles that they need to ensure their disaster planning is on a firm footing.

  7. The email world – where waspish comment, voyeurism and freeloading flourishes

    Published on Tuesday, March 30th, 2010

    “Whore” – the email response to a politely declined request for sponsorship is now part of email history. 

    Had I received such an email, I’m inclined to think I would have passed it on to a few colleagues. However, when  I received a copy for the third, or was it the fourth time, last week – under the heading how not to communicate in email – I asked myself why we are so quick to share someone else’s misspeak with everyone else when it is on-line. 
     
    We already know that this is not the way to communicate via email, so we can drop that as a reason for spreading it virally! The author ‘deserved it’ is another reason, but I have at the back of my mind that the ‘sender’ claimed someone else used his email address.

    When we communicate in the on-line space we sometimes forget to exercise common sense, and some fail to show basic good manners. 

    For some reason we treat mail-type communication totally differently.

    It is still regarded as bad form to open or read other people’s mail, and why when we pen ‘dear sir, madam, Jim or Jill’ at the start of a written communication do we tend to be more polite and more thoughtful in how we construct our sentences or what we want to say.

    Is it the instant speed with which email communicates that causes us to be more blunt, rude and forthright than we would be in a letter or on the telephone?

    If a person’s mail is accidentally delivered to our house or place of business we would make sure it got to the right person as soon as we could. Yet a recalled email message, or one sent to us inadvertently, is an invitation to check out what was sent before it is deleted. Why the difference? 

    Another area in the digital world where the norms of society have changed is the wireless ‘freeloader’. On Danny Watson’s Newstalk ZB show recently one chap announced he was entirely comfortable with using his neighbour’s wireless access as he only did it once a month to pay his bills.  Besides, if the neighbour didn’t want him to use it he should have had it password protected!

    I‘m wondering if I need to make sure my Sunday paper is put in a locked mail box as having it sitting there might suggest to people that I am offering it to them to read.

  8. The tale of two media interviews

    Published on Wednesday, March 24th, 2010

    There have been two hugely different media interviews this week that provide good learning experiences. That of Cadbury New Zealand Managing Director, Matthew Oldham, with John Campbell of Campbell Live, and former All Back and Chief’s No 8 Sione Lauaki, on the main TV bulletins.

    Take Lauaki first. Coming out of the Hamilton District Court after pleading guilty to assault, he says: “I’m really disappointed that I let my family down, my mum and dad down, and my team-mates down.” This over-rehearsed apology is now so overused that it is hackneyed.  As is the other tactic of flooding the court with team-mate supporters. Chiefs captain and current All Black Mils Muliaina spoke about Lauaki this way: “He’s an outstanding leader in the franchise.” 

    If this is how outstanding leaders act, then rugby needs to revisit its media training manual.

    Entirely more worthy was the interview that Cadbury chief Matthew Oldham had with Campbell. The brand may have taken a battering since being named the No 1 trusted brand in last year’s Readers Digest brand survey, but Oldham was an outstanding ambassador for the brand in the face of a typically hectoring performance from Campbell and consumers.

    Oldham was temperate and polished when others, in similar circumstances, may have abandoned their cool. Top marks for fronting in the studio for what was always going to be a difficult interview.

    We are all familiar with the substance of the issue – the production of a local icon moves offshore. Hiss, boo from consumers of the product.

    The chocolate maker does its best to explain the reasons for this decision. Campbell seeks to portray the company’s management as weak and inept.

    Lesser communicators may not have tried to outline the realities in the face of such invective, but Oldham did, and made a pretty good fist of it.  While we might not have expected consumers to understand the economic realities faced by a small chocolate business at the end of the earth, we might have expected that some of this would have resonated with Campbell, and his Australian owned channel. There is no future for a business producing a little bit of everything with ancient equipment. Do a few things well and you might survive, just! That is the challenge for this Dunedin business, but it seems that some would have preferred to celebrate the demise of this business rather than report on its survival, albeit with fewer total products.

    This interview has some valuable media training lessons.  We commend it.

  9. Annual Conferences, key communication events or commercial craftiness?

    Published on Wednesday, February 10th, 2010

    Annual industry conferences are key communications events for most sectors. The opportunity to hear directly from people who have particular insight or influence in your sector is a particular draw-card for delegates and sector commentators alike.  With this in mind, a small story in The Press last Friday bears some reflection.

    Energy Minister Gerry Brownlee elected not to be the keynote speaker at the Power & Electricity World summit, an annual industry conference, albeit organised by a commercial conference operator.

    Brownlee said that with major reforms going through the select committee process, he did not want to be forming any positions. While there may be a sinter of truth in the Minister’s explanation, the parliamentary process hasn’t stopped the minister boxing Meridian’s ears several times over its comments on the proposed reform, including in his op-ed piece in yesterday’s edition of the Otago Daily Times.

    As if to bolster his reasons for not speaking at the conference, the Minister also complained of the registration cost and commercial nature of the conference to which he was invited, as well as claiming he was being used to promote it, as “part of their product”.

    Mixed messages, indeed, from our Minister of Energy.  A reluctance to engage in debate while the reforms are before the select committee is not unreasonable.  But why then take to Meridian via the media on the same reforms?  Ministers will often specify entirely valid no-go areas when speaking at events, but it does not preclude an appearance.

    While the Minister may now be reticent about involvement in “commercial” conferences, what was his disposition when National was seeking to extricate itself from the Opposition benches? As I recall, any forum was a good one for National MPs, commercially-based or otherwise. 

    The realities are: Ministers are expected to deliver speeches almost anytime-anywhere, and although we may bridle against them, commercial conference arrangements are a reality for most industry sectors, largely due to the organisational and associated costs such as venues, catering and speakers’ travel.

    Politicians use these forums when it suits them, and it is a bit rich to be railing against such conferences once comfortably seated in a ministerial chair.

  10. Curious questions for a new decade

    Published on Monday, January 25th, 2010

    Fitting the pieces together1. Where did the man on the street go?

    Web 2.0 where? We wondered if the exuberance around the democratising power of the all-access-internet we saw mid-decade hasn’t become a bit deflated in the past year or so. Could the man on the online street have been shouted out by the noisier and better resourced?

    With a host of new web tools and loads of corporates, newsmakers, brands, politicians and NGO’s joining in the discussions, there is real concern over authenticity of content.

    We need the man on the street to speak out to ensure the balance of power remains fair.  We need genuine two-way conversations, or this fantastic medium will become another advertising forum with one-sided conversations.  Certainly the economic downturn has redirected people’s focus, but we are predicting a comeback of the everyday opinionated. And what a comeback it will be!

    2. Will the media make it? 

    Of course they will, but in what form? They have copped it with both barrels and boy it shows.  Barrel one – technological change has seen news content migrate online without a viable commercial model. Second barrel – audiences largely want their news ‘without’ advertising at a time, place and in digital format of their choice. Add in the reduced effectiveness of traditional advertising, which bankrolls most media, and ouch.

    Some outfits will no doubt falter, but by the decades end we are likely to be paying for quality news one way or another, and we won’t mind or probably even notice. Check out the New York Times who are on the brink of making it pay and they need to, because let’s face it, delivering real news real well costs a packet.

    3. Why are we more interested in the fallen mighty than the mighty issues?
     
    Despite the scary state of the world (think world peace, climate change and economic upheavals), celebrity news will always win the day.  The value in seeing the private foibles of the mighty such as our media stars, politicians, business leaders and sports stars played out in public is immense.  We think it might have something to do with the fact that it makes people feel better about their own lives, knowing that even the rich and famous don’t get it right all of the time.

    To err is human and to recover is clearly seriously divine. Unfortunately the message to the impressionable is that professional success allows for serious personal failures – providing we apologise.  All it takes for those in the public eye who have been caught out is to make a heartfelt mea culpa, fall on their sword or better still, check in to rehab, and all is forgiven – eventually.  While it might take our mind off the real issues at hand, it prompts real concerns for the impact it might have on younger generations.  Do some media not have a responsibility to truly hold these people to account in the people’s court?

    4. Is there a journalist in the house?

    The principles of the 4th estate are to hold the powerful accountable, to scrutinise and to provide transparent information on behalf of the citizenship so we can all choose how to vote, work, or shop.  This scrutiny requires experienced, thoughtful people working in an environment free of hefty commercial imperatives.  That’s a big ask given an environment where newsrooms are stretched to their limit, and media owners are screaming for more efficiencies to drive profit they now can no longer raise from advertisers.

    But never fear, journalists are a nuggety lot, and while it will take some time, we predict the next decade will see the rise and rise of the individual journalist.  Once the true value of their content is understood, and we have a workable way to pay for it, the face of news is set to change for the good.  This new breed will be real life crusaders with massive spheres of influence standing clear of news organisations to become brands in their own right, and they will cover the gamut of political viewpoints, single handed.

    5. To Blog or not to Blog?

    Our final question is an easy one really and the answer is an emphatic yes! While we may be a tiny drop in the Blog Ocean of billions, we are determined to shine in our own way.  We hope you keep following us and using your people power to ask the questions and pose new issues.